Sample Receipt for Donation to Non-Profit: Example of a Receipt for a Non-Profit Donation
Introduction
Donations to non-profit organizations play a crucial role in supporting their missions and making a positive impact on society. When individuals or businesses make donations to non-profits, it is important to provide them with a receipt as proof of their contribution. In this article, we will provide a sample receipt for a non-profit donation, guiding you through the necessary information and formatting.
Organization Details
The receipt should begin with the organization’s details, including the name, address, and contact information. This information helps the donor identify the non-profit and serves as a reference for future communication.
Donor Information
Next, include a section for the donor’s information. This should include their name, address, email, and phone number. Providing this information allows the non-profit to maintain accurate records and express gratitude for the donation.
Donation Details
Clearly outline the donation details, including the date of the contribution and the amount donated. It is important to be specific and accurate in documenting this information to avoid any discrepancies or confusion.
Description of Donation
Include a brief description of the donation. For example, if the donation was made in response to a specific campaign or for a particular project, mention it in this section. This helps both the donor and the non-profit remember the purpose of the donation.
Non-Profit’s Tax-Exempt Status
As non-profits are often tax-exempt organizations, it is essential to include a statement affirming the non-profit’s tax-exempt status. This assures the donor that their contribution is eligible for tax deductions, if applicable.
Method of Donation
Specify the method through which the donation was made, such as cash, check, credit card, or online payment. Including this information adds transparency and ensures accuracy in recording the donation.
Acknowledgment and Gratitude
Express sincere appreciation and gratitude to the donor for their generous contribution. A personalized message acknowledging their support can go a long way in strengthening the relationship between the non-profit and the donor.
Contact Information
Provide contact information for the non-profit, including the name of the contact person, their position, email, and phone number. This allows the donor to reach out for any further queries or clarifications.
Receipt Number and Date
Assign a unique receipt number to each donation and clearly indicate it on the receipt. Alongside the number, mention the date of issuing the receipt. These details help both the donor and the non-profit track and reference the donation in the future.
Signature and Logo
Include a space for the non-profit’s authorized representative to sign the receipt. Additionally, if applicable, add the non-profit’s logo to enhance brand recognition and credibility.
Receipt Validity Period
Specify the validity period of the receipt, which indicates how long it remains valid for tax purposes. This information ensures that donors are aware of any time limitations and can submit their tax returns accordingly.
Additional Information
If there are any additional details or legal disclaimers that need to be mentioned, include them at the bottom of the receipt. This may include information about the non-profit’s registration status, any applicable tax laws, or disclaimers regarding the donation’s usage.
Conclusion
Creating a well-structured and informative receipt for non-profit donations is essential for both the organization and the donor. It helps maintain accurate records, supports tax deductions, and fosters a strong relationship between the non-profit and its supporters. By following this sample receipt, you can ensure professionalism and compliance in acknowledging non-profit donations.